Run Exclusion/Verification Lists

The Pending Requests tab under Action > Exclusion/Verification Lists provides search results. From here, users can see detailed information including the Batch Number, the Batch Type, and other pertinent information such as the Caregiver’s Code/NPI and the Status.

Click the Batch Search tab under Action > Exclusion/Verification Lists, select the List Name, and then select Search.

A List Name dropdown is available to select lists set up by the System Administrator. The lists displays selections the user has permissions for, based on their Agency’s offices.

Once a search is completed, the results page appears.

All Exclusion Lists for which the Agency chooses to run batches are displayed. Search results are based on the selected Exclusion Lists.

When selecting a batch number link, the Batch Info search page appears and provides the selected Batch details such as List Name and Batch Number. Search filters are available to expand the search. Complete the required field and click the Search button to expand details further.

Field (Select…)	Results…
All	Displays Valid, Invalid, and Not Searched results on the same page.
Valid	Displays all Verification List results where the search details are the same as the match details.
Invalid	Displays all results where search name and license number do not match records in queried database. In the image above, the Death Master List is used. In this List, a person’s Social Security Number (SSN) is verified to ensure that the SSN does not belong to a dead person (in case the employee provides a false SSN). In the system, the SSN is considered a License Number. In this case, a searched license number is identical to a matched license number which may indicate fraud. For this reason, the individual shows as Invalid.
Not Searched	Displays all results which had insufficient information recorded in the HHAeXchange system such that a query would have been unsuccessful, and therefore no query was run. All individuals batched up to be run through a Verification List must have the minimum required details available in the required fields of their profile. If the required details are not available in the required fields, they are not entered into a batch or query, and their record appears as Not Searched.

The following example illustrates how to add a Caregiver to a False Positive List (FPL) after running a Batch Search under Action > Exclusion/Verification Lists. Caregiver Jane Doe shows up on a GSA list; however, the Agency has determined that Jane Doe is not a Caregiver.

1. On the Batch Search results, click on the Batch Number link showing Exceptions (count).

   

2. The Batch Details page opens. Select the Exclusion (for example OIG).

   

3. On the search results

   • Compare and confirm that the Caregiver is a false positive.

   • Click on the Add to FPL button.

   

4. The selected Caregiver does not show up on the selected Exclusion list when compared to the same incorrect excluded individual.

The False Positive List tab under Action > Exclusion/Verification Lists only deals with Exclusion Lists which includes newly added Lists. The Exclusion dropdown shows all selected Lists (all Lists available for any office throughout an Agency). Select an Exclusion List from the dropdown, which is required to run a query. Click the Search button to continue.

The results are generated in the False Positive List grid. Each line item indicates specific information.

Column		Description
Type		Indicates Employee Type (Caregiver or Physician).
Caregiver Code/NPI		The National Provider Identifier (NPI) Number or Caregiver Code assigned by the HHAeXchange system.
Name		Caregiver/Physician Name.
DOB		Date of birth recorded in the system.
Exclusion Name		Name registered with Licensure.
Exclusion DOB		Date of birth registered with Licensure.
General		Specifies the type of Licensure.
Exclusion Type		Indicate what the applicable Exclusion.
Specialty		Indicates the individual’s specialty.
Address		Address registered with Licensure.
Date		Effective date of Exclusion.
Reinstatement		Effective date of Reinstatement (if applicable).
Date Added		Date added to the Exclusion list.
More Info		Click the More Info icon to access the view-only Response Details pop-up summary window.
Delete		Delete the record from the result list.