Automatic Splitting of Overnight Shifts

The EVV system supports overnight shifts that do not require Caregivers/Service Providers to Clock In and Clock Out multiple times per shift. The EVV system splits the overnight shift into two separate EVV visit transactions for the two affected days. The EVV system does not require a schedule to implement this business rule.

This feature is enabled in the Edit Office page under Admin > Office Setup under the General section.

Select the Automatic Splitting of Overnight Shifts checkbox. Enter a numeric value in the Minimum Duration for Overnight Shifts field to define the minimum amount of time required for the automated splitting of overnight shifts to occur. The value entered must be in 15-minute increments (15, 30, 45, 60), with a minimum value of 15 minutes.

You can also choose whether the first visit's confirmed end time should be 11:59pm or 12:00am by selecting the appropriate radio button. The default is 11:59pm.

Automatic Splitting of Overnight Shifts Settings

When saved, the system automatically splits visits that occur overnight, and Caregivers only need to submit a Clock In and Clock Out for overnight shifts. In addition, the Plan of Care (POC) is applied to both visits.

If the visit does not meet the minimum duration period, the second portion of the visit must be entered manually.

In the Edit Office page under Admin > Office Setup, when the field Automatic Splitting of Overnight Shifts is enabled, the Service Types for Overnight Shifts field displays to indicate the service type(s) to be considered for automatic splitting of overnight shifts. The options are Daily, Hourly, or Visit service type(s).

The Automatic Splitting of Overnight Shifts checkbox field is selected. The Service Types for Overnight Shifts field dropdown displays options to select all, daily, hourly, and visit.

Once Automatic Splitting is enabled, schedule a visit with the intended Start Time and End Time, for the entire shift with no break between days. For example, a visit is scheduled from 9:00 PM to 8:00 AM.

This image shows the Schedule tab with a visit start and end time from one day to the next.

For this visit, the Caregiver Clocks-In at 9:00 PM as scheduled. At midnight, the system automatically splits the shift and creates two shifts:

  • 9:00 PM to 11:59 PM, and

  • 12:00 AM to 8:00 AM

EVV is then automatically completed for both visits at 8:00 AM Clock-Out, the next morning.