Payroll Run List Feature

The Payroll Run List feature under Payroll > Employer, allows you to review pending payroll and download payroll reports.

Review pending payroll in the Payroll Run List feature under Payroll > Employer > Payroll Run List.

Payroll Run List feature

  • Select View Details to see more details about the Payroll Run. You can cancel the payroll from this screen if you made a mistake.

    Payroll Run List feature

    The View Details button under the Actions column opens the Transaction Details window.

    Payroll Run List feature

  • Select the Ellipses to download the Cash Requirements Report or Payroll Journal Report.

    Payroll Run List feature

You can view and download two reports related to HHAeXchange Payroll:

  • Cash Requirements Report

    This report provides you with a detailed breakdown of an individual pay run, including what cash amounts are leaving your company bank account and where they are going. This report is useful for managing your company's cash flow.

  • Payroll Journal Report

    This report, also known as a payroll ledger, summarizes payroll-related transactions for your company. This report provides you with all earnings, deductions, employee taxes, and employer taxes paid out in each individual pay run.

Download a Report

  1. Go to Payroll > Employer > Payroll Run List.

  2. Find the payroll run you want to download the report for, and then select the Ellipsis under the Actions column.

    Payroll Run List feature

  3. Select the report you want to download. A CSV file downloads automatically.

Each Payroll Run includes a Payroll Status for each worker.

To view the status of a payroll run, go to Payroll > Employer > Payroll Run List or Payroll > Employer > Employer Dashboard and scroll down to the Payroll run list.

Payroll Run List feature

Hover over the Status to view the status definition.

Payroll Run Status Definition
COMPLETED This payroll run is complete. Workers receiving direct deposit have been paid, and funds have been processes. Any paper checks should be distributed as needed.
DRAFT This payroll run hasn't been submitted yet. Review the details and submit it when you're ready.
FAILED

One of the following,

  • This payroll run failed. The debit from the employer's account was unsuccessful, and one or more worker direct deposits could not be completed.

  • This payroll run failed. One or more worker direct deposits could not be completed.

  • This payroll run failed. Either the debit from the funding account was unsuccessful and/or one or more worker direct deposits could not be completed.
ON HOLD This payroll run is on hold. Click View Details to learn more.
PROCESSING This payroll run is being processed. Funds are being debited from your account. No action is needed at this time.
CANCELED This payroll run has been canceled. Click View Details to learn more.

To view a worker's Direct Deposit Status, go to Payroll > Employer > Payroll Run List, under the Actions column, select View details.

Payroll Run List feature

Hover over the Direct Deposit Status to view the status definition.

Payroll Run List feature

Direct Deposit Status Definition
AWAITING This worker payment has been sent to the bank and is awaiting confirmation.
CANCELED This worker payment has been canceled.
COMPLETED This worker payment is complete. Any direct deposits have been paid. Any paper checks should be distributed as needed.
NOT_APPLICABLE

  • This worker payment is not applicable. No action is needed.

  • This worker payment is not applicable. Reminder to issue a paper check to the worker of $[paycheckAmount]
PENDING This worker payment is scheduled for processing but has not been sent yet.
RETURNED This worker payment failed. A direct deposit payment was not successful. Click View Details to learn more.