Kansas Payroll Tax Requirements

There are 4 required tax items you need in order to get setup for payroll.

Requirement Format Agency
Kansas Withholding Account Number 036-XXXXXXXXX-F01 (“036” + Federal EIN + “F01”) Kansas Department of Revenue
Kansas Filing Frequency Quad-Monthly, Semi-Monthly, Monthly, Quarterly, Annually Kansas Department of Revenue
Kansas UI Account Number XXXXXX (6 digits) Kansas Department of Labor
Kansas Contribution Rate X.X% Kansas Department of Labor

Withholding Account Number

New businesses can register online. Successful registration will generate your withholding account number immediately. Contact the agency within 3-5 business days to receive your filing frequency; they can be reached at (785) 368-8222.

Unemployment Insurance Number

New businesses can register here. After successful registration, you will receive your account number immediately.

  • Your Withholding Account Number is on any previous Form KW-5, as well as on any form or notice from the Department of Revenue.

  • The Department of Revenue will mail your filing frequency notice at the beginning of the year.

  • Your UI Account Number is listed on any notice you have received from the Department of Labor.

  • The Department of Labor provides your Contribution Rate on the Experience Rating Notice.

  • Questions for the Department of Labor can be answered by calling (800) 292-6333.

  • Questions for the Department of Revenue can be answered by calling (785) 368-8222.

Link us as your third-party administrator to ensure we are able to complete the quarterly filings and amendments (if applicable) in a timely manner.

Steps to grant TPA to Kansas Unemployment Account

  1. Log in to https://www.kansasemployer.gov/uitax/account/login.aspx.

  2. Scroll down to Accountant or Professional Leasing Organization (PEO) Account Administration.

  3. Select Enable My Accountant to File My Quarterly Wage Report.

  4. Select Add a new individual to fi le on your behalf.

  5. Add [ENTER PAYROLL PROVIDER NAME] username: [ENTER USERNAME].

  6. Select Add user.

Steps to grant TPA to Kansas Withholding Account

The tax agency requires we provide them your assigned Access Code to gain online TPA access to your employer account. Send an email us at [ENTER EMAIL] with this information. Access codes are assigned by Kansas. They are numeric or alphanumeric and can be 6 to 16 digits in length.

If you do not know your assigned access code, contact the Kansas Department of Revenue by phone at (785) 296-6993 or email at KDOR_BusinessTaxEServices@ks.gov.