New York Payroll Tax Requirements

Agency main website	New York Department of Taxation and Finance	New York State Department of Labor	Department of Taxation and Finance, PrompTax program	New York State PaiLeave (PFL)
Tax Type/Format	Withholding Account Number:(XX-XXXXXXX) 9 digits - same as FEIN	UI Employer Registration Number: XXXXXXX-X (8 digits) or XXXXXXX or XX-XXXXX (7 digits)	PrompTax Access Code (PIN): XXXXXX (6 digits)	-
Tax Rate	-	Unemployment Insurance rate: X.X% Reemployment Service Fund rate: X.XXX%	-	-
Agency Phone Number	(518) 485-6654	1-888-899-8810	(518) 485-6654	(844) 337-6303
Agency Address	Harriman Campus Rd, Albany, NY 12226	Building 12 Room 500 Albany, NY 12240-0339	Harriman Campus Rd, Albany, NY 12226	-

Supported Taxes Closed

NY Income Tax
NY Unemployment Insurance Tax
NY Reemployment Service Fund
NY Paid Family Medical Leave PFML**
NY State Disability Insurance (SDI)**
Various local taxes
- Yonkers Tax
- New York City Tax

For NY PFML and SDI, these are both insurance payments versus taxes. If the employer elects within their Tax Info card for these amounts to be withheld, our system WILL calculate and withhold. We do NOT file and pay. The withheld amounts remain in the employer's bank account on file and they are responsible to file and pay to the NY agency directly.

Register New Accounts Closed

Withholding: Your New York Withholding Identification Number is the same as your nine-digit (XX-XXXXXXX) Federal Employment Identification Number (EIN). You do not need to manually enter this information into the Tax Info card for NY State if you have already provided your FEIN in the Federal Tax Info section. If the New York Department of Taxation and Finance assigned a branch code to your business, input it in the second field; otherwise, enter 00.

Learn how to locate or obtain an EIN.

Your New York Withholding Identification Number remains valid only if you have registered with both the New York Department of Labor and the New York Department of Taxation and Finance.
Unemployment: New businesses can register online. This process ensures the inclusion of your business with both the New York Department of Labor and the New York Department of Taxation and Finance. Upon successful registration, you will obtain your eight-digit (XXXXXXX X or XX-XXXXX X) New York Employer Registration Number.

Locate Account Numbers if Already Registered Closed

Withholding: Your New York Withholding Identification Number will be the same as your nine-digit (XX-XXXXXXX) Federal EmploymentIdentification Number (EIN). Learn how to locate or obtain an EIN.

Unemployment: You can find your UI Employer Registration Number and Withholding Identification Number on previously filed tax returns(NYS-45). If you have any questions, contact the Department of Labor at 1-888-899-8810

Onboarding Tips Closed

Withholding: You do not need to manually enter your FEIN as your withholding account number within the NY state tax info card. We automatically use the FEIN you enter in the Federal tax info section. Select your correct Filer Type: either 3-day or 5-day.Your filer type is assigned to you by the NY Dept of Labor and determines when your NY Withholding taxes are due. New employers are typically assigned a 5-day filer type.
PrompTax: PrompTax is an electronic filing and payment program that is mandatory for some businesses. If this is required for your business, the tax department notifies you by mail and include your access code (PIN) in the letter.
Paid Family Leave (PFL): Employers in NY must pay toward PFL and you can opt to have workers contribute via payroll as well. This is an insurance tax that we can withhold on your account but do Employers in NY must pay toward PFL and you can opt to have workers contribute via payroll as well. This is an insurance tax that we can withhold on your account but do not remit on your behalf. The withheld funds remain in your bank account on file and you as the employer need to pay amounts to your insurance provider directly. The withheld funds remain in your bank account on file and you as the employer need to pay amounts to your insurance provider directly.
State Disability Insurance (SDI): Employers in NY must pay toward SDI and you can opt to have workers contribute up to $0.60/week via payroll as well. This is an insurance tax that we can withhold on your account but do not remit on your behalf. The withheld funds remain in your bank account on file and you as the employer need to pay amounts to your insurance provider directly.