Taxes and Filings Handled by HHAeXchange Payroll

As your payroll provider, we handle the filing and payments of most payroll taxes to the respective tax agency on your behalf.

In order to trigger any withholding and filings, you must:

  • Have wages in that state/locality. If no wages are paid during the quarter, the system will not automatically file a zero-wage report for the employer.

  • Have tax account IDs and tax rates input into the Tax Info section under Payroll > Employer > Employer Profile > Tax Info.

We use the legal business name, tax ID numbers, state tax rates, and the quarterly earnings for workers, entered in your Business Info and Tax Info sections of your Employer Profile to complete filing forms and file them with the respective tax agencies.

Employer Profile feature

Completed filing packages can be viewed and downloaded on the Payroll > Employer > Employer Documents feature.

Employer Documents feature

Below is a list of federal, state, and local taxes that we file and pay on an employer's behalf to the respective agency directly:

IRS (Federal Filings)

  • Employer's Quarterly Federal Tax Return (941)

  • Employer's Annual Federal Tax Return (940)

Alabama (AL)

  • AL Income Tax

    • AL Quarterly W/H Return (AL A-1)

    • AL Annual W/H Reconciliation (AL A-3)

  • AL Unemployment Insurance Tax and Employment Security Enhancement Assessment

    • AL Quarterly Contribution (AL UC-CR4)

  • Various local income taxes

Alaska (AK)

  • AK Unemployment Insurance Tax

    • AK Quarterly Contribution Report (AK 07-1004)

Arizona (AZ)

  • AZ Income Tax

    • Quarterly Withholding Tax Return (A1-QRT)

  • AZ Unemployment Insurance Tax

    • Unemployment Tax and Wage Report (UC-018)

Arkansas (AR)

  • AK Income Tax

    • AK Annual W/H Reconciliation (AR 3MAR)

  • AK Unemployment Insurance Tax

    • AK Quarterly Contribution Report (AR DWS-ARK-209B)

California (CA)

  • CA Income Tax

  • Unemployment Insurance

    • Quarterly Contribution Return and Report of Wages (DE 9)

    • Combined Payroll Tax Payment Coupon (DE 9C)

  • Employment Training Tax (ETT)

  • State Disability Insurance (SDI)

Colorado (CO)

  • CO Income Tax

    • Income Withholding Tax Return (DR 1094)

  • CO Unemployment Insurance Tax

    • Unemployment Insurance Tax Report (UITR-1)

    • CO Solvency Tax Surcharge

      • CO Support Surcharge

  • Colorado Family and Medical Leave Insurance (FAMLI)

  • Various local income taxes

    • Sheridan Occupational Privilege Tax

    • Greenwood Village Occupational Privilege Tax

    • Glendale Occupational Privilege Tax

    • Denver Occupational Privilege Tax

      • Aurora Occupational Privilege Tax

Connecticut (CT)

  • CT Income Tax

  • CT Unemployment Insurance Tax

  • CT Paid Family and Medical Leave (PFML)

Delaware (DE)

  • DE Income Tax

  • DE Unemployment Insurance Tax

    • DE Training Tax

  • DE Paid Family Leave

  • Various local taxes

    • City of Wilmington Earned Income Tax

District of Columbia (DC)

  • DC Income Tax

  • DC Unemployment Insurance Tax

    • DC Administrative Funding Assessment

  • DC Paid Family Leave

Florida (FL)

  • FL Unemployment (Reemployment) Insurance Tax

    • FL Quarterly Contribution (SUI) (FL RT-6)

Georgia (GA)

  • GA Income Tax

  • GA Unemployment Insurance Tax

    • GA Administrative Assessment Tax

Hawaii (HI)

  • HI Income Tax

  • HI Unemployment Insurance Tax

    • HI Employment & Training Assessment

Idaho (ID)

  • ID Income Tax

  • ID Unemployment Insurance Tax

    • ID Administrative Reserve

    • ID Employer Workforce Development

Illinois (IL)

  • IL Income Tax

  • IL Unemployment Insurance Tax

    • IL Fund Building Rate

Indiana (IN)

  • IN Income Tax

  • IN Unemployment Insurance Tax

  • Various local county taxes

Iowa (IA)

  • IA Income Tax

  • IA Unemployment Insurance Tax

Kansas (KS)

  • KS Income Tax

  • KS Unemployment Insurance Tax

Kentucky (KY)

  • KY Income Tax

  • KY Unemployment Insurance Tax

    • KY Service Capacity Upgrade Fund

  • Various local taxes

    • KY Mental Health Tax (local)

    • KY Occupational License Fee for Schools (local)

    • KY Occupational License Fee (local)

Louisiana (LA)

  • LA Income Tax

  • LA Unemployment Insurance Tax

Maine (ME)

  • ME Income Tax

  • ME Unemployment Insurance Tax

    • ME Competitive Skills Scholarship Fund Assessment

    • ME Administrative Fund Assessment

Maryland (MD)

  • MD Income Tax

  • MD Unemployment Insurance Tax

  • Various local taxes

Massachusetts (MA)

  • MA Income Tax

  • MA Unemployment Insurance Tax

    • MA Workforce Training Fund

    • MA COVID-19 Recovery Assessment

    • MA Employer Medical Assistance Contributions (EMAC)

  • MA Paid Family and Medical Leave (PFML)

Michigan (MI)

  • MI Income Tax

  • MI Unemployment Insurance Tax

    • MI Obligation Assessment

  • MI local taxes

Minnesota (MN)

  • MN Income Tax

  • MN Unemployment Insurance Tax

    • MN Workforce Enhancement

Mississippi (MS)

  • MS Income Tax

  • MS Unemployment Insurance Tax

    • MS Employer Training Contribution

Missouri (MO)

  • MO Income Tax

  • MO Unemployment Insurance Tax

  • Various local taxes

    • St Louis City Payroll Expense Tax

    • St Louis City Earnings Tax

    • Kansas City Tax

Montana (MT)

  • MT Income Tax

  • MT Unemployment Insurance Tax

    • MT Administrative Fund

Nebraska (NE)

  • NE Income Tax

  • NE Unemployment Insurance Tax

Nevada (NV)

  • NV Unemployment Insurance Tax

    • NV Career Enhancement Program

  • New Hampshire (NH)

  • NH Unemployment Insurance Tax

    • NH Administrative Contribution

New Jersey (NJ)

  • NJ Income Tax

  • NJ Unemployment Insurance Tax

    • NJ ER Workforce/Supplemental Workforce

  • NJ EE Family Leave Insurance

  • NJ EE SDI

New Mexico (NM)

  • NM Income Tax

  • NM Unemployment Insurance Tax

  • NM Workers’ Comp

New York (NY)

  • NY Income Tax

  • NY Unemployment Insurance Tax

    • NY Reemployment Service Fund

  • NY Paid Family Medical Leave PFML**

  • NY State Disability Insurance (SDI)**

  • Various local taxes

    • Yonkers Tax

    • New York City Tax

** For NY PFML and SDI, these are both insurance payments versus taxes. If the employer chooses within their Tax Info section for these amounts to be withheld, our system WILL calculate and withhold. HOWEVER, we do NOT file and pay. The withheld amounts will remain in the employer's bank account on file and the employer is responsible to file and pay to the NY agency directly.

North Carolina (NC)

  • NC Income Tax

  • NC Unemployment Insurance Tax

    • NC Federal Reserve Fund

North Dakota (ND)

  • ND Income Tax

  • ND Unemployment Insurance Tax

Ohio (OH)

  • OH Income Tax

  • OH Unemployment Insurance Tax

  • Various local taxes

    • OH Municipal Tax (multiple)

    • OH Joint Economic Development District (JEDD) (multiple)

    • OH School District Income Tax (multiple)

Oklahoma (OK)

  • OK Income Tax

  • OK Unemployment Insurance Tax

    • OK Employment Security Commission Technology Fund

Oregon (OR)

  • OR Income Tax

  • OR Unemployment Insurance Tax

  • OR Paid Family Leave

  • OR Workers’ Benefit Fund (WBF)

  • OR Transit Tax

  • Various local taxes

    • Multnomah County Preschool for All Income Tax

    • South Clackamas Transit Tax

    • Eugene Community Safety

    • Wilsonville Transit Tax

    • Sandy Transit Tax

    • Canby Transit Tax

    • TriMet Excise Tax

    • Lane District Transit Tax

    • Metro Supportive Housing Services

Pennsylvania (PA)

  • PA Income Tax

  • PA Unemployment Insurance Tax

  • Various local taxes

    • [Locality] EIT

    • [Locality] LST

    • Philadelphia City Tax

    • Hazleton Payroll Preparation Tax

    • Pittsburgh Payroll Preparation Tax

    • Scranton Payroll Preparation Tax

Rhode Island (RI)

  • RI Income Tax

  • RI Unemployment Insurance Tax

    • RI Job Development Assessment

  • RI Temporary Disability Insurance

South Carolina (SC)

  • SC Income Tax

  • SC Unemployment Insurance Tax

    • Contingency Assessment Tax (SC Unemployment)

South Dakota (SD)

  • SD Unemployment Insurance Tax

    • SD Reemployment Assistance Contribution Rate (SD SUI)

    • SD Administrative Fee Election (SD SUI)

Tennessee (TN)

  • TN Unemployment Insurance Tax

Texas (TX)

  • TX Unemployment Insurance Tax

Utah (UT)

  • UT Income Tax

  • UT Unemployment Insurance Tax

Vermont (VT)

  • VT Income Tax

  • VT Unemployment Insurance Tax

  • VT Child Care Contribution

Virginia (VA)

  • VA Income Tax

  • VA Unemployment Insurance Tax

Washington (WA)

  • WA Unemployment Insurance Tax

    • WA Employment Admin Fund (EAF)

  • WA Paid Family Medical Leave (PFML)

  • WA L&I - Workers Compensation

  • WA CARES Fund

West Virginia (WV)

  • WV Income Tax

  • WV Unemployment Insurance Tax

  • Various local taxes

    • Wheeling City Service Fee

    • Weirton City Tax

    • Romney City Tax

    • Rivesville City Service Fee

    • Parkersburg City Tax

    • Morgantown City Tax

    • Madison City Tax

    • Montgomery City Tax

    • Huntington City Tax

    • Fairmont City Tax

    • Charleston City Tax

Wisconsin (WI)

  • WI Income Tax

  • WI Unemployment Insurance Tax

Wyoming (WY)

  • WY Unemployment Insurance Tax

  • WY Worker’s Comp

There are several local state taxes that are currently unsupported through HHAeXchange Payroll. If an employer is in one of these jurisdictions, they will need to submit tax payments and filings directly to the agency.

  • Nevada Modified Business Tax (MBT)

    Employers who are subject to Nevada state unemployment are also subject to Nevada MBT. The MBT FAQ has additional information. The tax is due quarterly and a filing is required even in quarters where $0 is due.

    The filing can be submitted online at https://www.nevadatax.nv.gov/#

    Agency contact number: (866) 962-3707

  • New Jersey Jersey City Tax

    Employers in Jersey City are subject to a 1% tax on their gross payrolls. The tax is due quarterly.

    Registered users can pay online. Employers can also pay by mail and must include the FEIN on the check payment.

    Jersey City Payroll Tax Unit

    280 Grove Street

    Room 101

    Jersey City, NJ 07302

    201-547-5123

    Agency contact number: (201) 547-5124

  • New Jersey Newark Payroll Tax

    Employers in Newark are subject to a 1% tax on their gross payrolls. City of Newark booklet here.

    Mail Forms and payments are sent to

    City of Newark - Payroll Tax

    P.O. Box 70501

    Newark, New Jersey 07101-0139

    Agency contact number: (973) 733-3770

  • New York Metropolitan Commuter Transportation Mobility Tax (MCTMT)

    Certain Employers in New York are liable for MCTMT. Employers can pay online here. The tax is due quarterly.

    Agency contact number: (518) 485-2392

  • Vermont Healthcare Contributions

    Employers who do not offer insurance to all of their employees pay into a healthcare fund contribution. The tax is due quarterly.

    Agency contact number: (802) 828-2865

    Mon, Tue, Thu, Fri, 7:45 am-4:30 pm