Invoice Visits

This section covers the process of invoicing visits and the mechanisms within HHAeXchange to ensure invoices contain accurate export information, which may be unique for each Contract.

The New Invoice – (Internal) function is used to generate invoices for visits authorized by Internal Contracts only. Linked-Contract invoicing is covered in the following section.

Complete the following steps to generate new Internal invoices.

  1. Go to Billing > New Invoice - (Internal).

  2. Use the search filters to locate the visits to be invoiced. Leave the From Date field blank to pull in all prior visits which are eligible for invoicing. Click Search.

  3. The Search Results generate according to selected search filters. Use the checkboxes to select the visits to be invoiced.

    Search Results, New Invoice – (Internal)

  4. Click the Save & Next button to save all selections on the current page and go to the next, if applicable. Click the Select All & Save button to select all visits in the search results.

  5. Once all selections are established, click the Invoice Batch button. Alternatively, click the Generate All Invoice button for the system to invoice every visit returned in the search results.

  6. The system alerts that the batch is generating. Review processing status from the Admin > Process Monitor page.

The New Invoice Batch function is used to generate Invoices for Linked Contracts. The New Invoice – (Internal) function operates the same as the Internal (above) with reduced search capabilities.

Complete the following steps to generate new Linked invoices.

  1. Go to Billing > New Invoice Batch.

  2. Use the search filters to locate the visits to be invoiced. Leave the From Date field blank to pull in all prior visits which are eligible for invoicing. Click Search.

  3. The Search Results are generated according to selected search filters. Using the checkboxes, select the visits to be invoiced.

    Search Results, New Invoice Batch

  4. Click the Save & Next button to save all selections on the current page and go to the next, if applicable. Click the Select All & Save button to select all visits in the search results.

  5. Once all selections are established, click the Invoice Batch button. Alternatively, click the Generate All Invoice button for the system to invoice every visit returned in the search results.

  6. The system alerts that the batch is generating. Review processing status from the Admin > Process Monitor page.