Create a Mileage Event

A Mileage Event is automatically created when a Caregiver logs mileage via a Duty Code upon a visit Clock-OUT. Once logged, the Mileage is reflected in both the Patient and Caregiver Calendars. A POC must be setup for mileage. Contact the HHAeXchange Support Team to create a Mileage POC.

Mileage cannot be edited on the Mobile App after Clock-OUT. Once Clocked-OUT, the miles can only be edited manually from the HHAeXchange application.

Go to Caregiver > Calendar. Click the applicable date and select New Mileage Record from the dropdown.

The Mileage window opens. Complete the required fields. Refer to the Mileage Authorization section for details.

Field	Description
*Caregiver	(Required) The Caregiver field is pre-populated.
*Patient	(Required) Select/Search for the applicable Patient OR select the Shift from dropdown field for the respective Patient to auto-populate.
*Miles	(Required) Enter the number of miles.
*Contract	(Required) Select the associated Contract.
*Service Code	(Required) Select the applicable Service Code. The Bill Rate is calculated based on selected Service Code.
*Pay Code	(Required) Select the Pay Code. The Pay rate is calculated on the selected Pay Code.
Total Bill Amount	Auto-calculated (Miles x Bill Rate).
Total Pay Amount	Auto-calculated (Miles x Pay Rate).
Authorization Number	Populates if an Authorization(s) exists for the selected Patient, Contract, Service Code and Mileage Date. Refer to the Authorization Number section for details.

Once saved, the Mileage shows up on the Patient and Caregiver Calendar. To edit, click the M: link to open the Mileage window. The B: indicates if the mileage has been billed and the P: indicates if it applies to Payroll. If not billed, mileage can be deleted by clicking the Delete icon .

Creating a Mileage Event on the Patient Calendar is the same as with the Caregiver Calendar. Go to Patient > Calendar. Click the applicable date and select New Mileage Record from the dropdown.

The Mileage window opens displaying the same fields. In this case, however, the Patient field is pre-populated. Select/Search for the applicable Caregiver OR select the Shift from dropdown field for the respective Caregiver to auto-populate.