Save Caregiver with Skilled and Non-Skilled Disciplines
This feature is activated by HHAeXchange System Administration. Contact HHAeXchange Support Team for details, setup, and guidance.
Service-specific Disciplines apply throughout the Enterprise application, split in two categories: Skilled (such as RN, LPN, MSW) and Non-Skilled (such as HHA, HSK, PCA). These Disciplines are associated to Caregivers, Patients, Billing Service Codes, Payroll Codes, and several other system attributes.
When applied to a Caregiver, Disciplines are labeled Employment Type. Although Caregivers can be assigned multiple Employment Types, the system does not allow cross-discipline assignment (i.e., Skilled with Non-Skilled). Selected Employment Types (Disciplines) activate system validations which prevent the Caregiver from being properly scheduled and paid, as well as the visit correctly billed.
This validation can be lifted allowing both Skilled and Non-Skilled Disciplines (Employment Types) to be assigned to a Caregiver. This allows Providers to schedule and bill when tasks cross between the two categories; for example, a Registered Nurse covering a Home Health Aide (HHA) shift.
Once the Remove Caregiver Employment Type Restriction is enabled, then the Caregiver can be assigned both Skilled and Non-Skilled Employment Types.
Once saved, the selected Employment Types are indicated in the Caregiver Info page under Caregiver > Profile.
If a Caregiver is assigned both Skilled and Non-Skilled disciplines, then both types of visits can be scheduled. Go to the Caregiver’s Calendar page Caregiver > Calendar and select the desired date number link. The menu options indicate which type of visit to schedule: New Skilled Visit and/or New Non-Skilled Visit.
Disciplines/Employment Types can be removed from the Caregiver’s Profile under Caregiver > Profile page as long as no visits have been scheduled under the Discipline.
When attempting to remove a Discipline which is associated with a scheduled visit, the system issues a validation error indicating that the Employment Type can only be removed when the visit (services) has been updated.
The Appointments page under Visit > Appointment > Caregiver reflects a Caregiver’s Skilled and Non-Skilled visits. When using the Appointments page to schedule visits, the options for New Skilled visit and New Non-Skilled visit are available.
The Confirm Timesheet page under Action > Confirm Timesheets has been updated to reflect a Caregiver’s Skilled and Non-Skilled visits. Timesheets can be confirmed and saved for both Employment Type categories. Both Skilled and Non-Skilled visit-related primary Service Codes and Pay Codes are loaded respectively.
Once the feature is enabled at the Agency Level, updates are also reflected on the Mobile App thereby removing the validation allowing for a Skilled Caregiver to record a Non-Skilled visit.