Patient Consent for HIE/RHIO
An HIE/RHIO Consent Form must be signed by the Patient specifying organizations to which the information is to be sent to.
This feature is activated by HHAeXchange System Administration. Contact HHAeXchange Support Team for details, setup, and guidance.
Many Agencies are now required to send Patient Information to a central agency or organizations such as a Health Information Exchange (HIE) and/or Regional Health Information Organization (RHIO). Users can select one or multiple organizations directly from the HHAeXchange system with the Patient’s consent. Once activated, the same information set is sent to all selected entities. The HIE/RHIO Patient Consent feature is applicable to all Patients (new, current, and Linked).
The HIE/RHIO Export link is enabled for both Internal and Linked Contract Patients (by default). This link appears whether an HIE/RHIO Consent is added or not.
The Edit HIE/RHIO Consent permission under the Patient section must be enabled to be able to Add, Edit, or Delete information; otherwise, users can access the information as read-only.
The HIE/RHIO Export window contains three sections to include Smoking Status, Immunizations, and Labs.
The Smoking Status field is an optional field. Select Yes or No to indicate the Patient’s smoking status. Click Save to finalize any changes in the window.
The Immunization and Labs sections lists all selected immunizations and labs for the Patient. Click the Add button to create a new record or click the Edit link to update an existing one. Enter or edit existing information, as seen in the images below. Refer to table underneath the images for guidance in completing or editing these fields.
|
Section |
Field |
Length and Values Allowed |
|---|---|---|
|
Add/Edit Immunizations |
Immunization |
Free text field with no limitations. |
|
CVX |
Free text field with max 10 characters allowed. |
|
|
MVX |
Free text field with max 10 characters allowed. |
|
|
Add/Edit Labs |
Lab |
Free text field with no limitations. |
|
Result |
Free text field with no limitations. |
|
|
LOINC Code |
Free text field with max 10 characters allowed. |
The Cancel button closes the pop-up without saving. The Save button is only enabled when at least one of the fields is entered.
Go to the Patient Profile under Patient > Search > Profile. Click Edit to enable editable fields. The HIE/RHIO Consent grid appears at the bottom-right of the General section. Click the link to open the HIE/RHIO Export window.
Click the info bubble to obtain information regarding the HIE/RHIO link and how it affects the HIE/RHIO Consent and HIE/RHIO Export process.
Go to the Patient Profile under Patient > Search > Profile. Click Edit to enable editable fields. The HIE/RHIO Consent grid appears at the bottom-right of the General section. Click the link to open the HIE/RHIO Export window.
Any information entered as a Linked Contract Patient is carried over if the Patient is converted to an Internal Patient.
The HIE/RHIO Consent grid displays in the Patient Profile page under Patient > Profile in the Demographics section, with columns to indicate the Name, Patient Consent, and Effective Date. An HIE/RHIO Consent Form must be signed by the Patient specifying organizations to which the information is to be sent to.
Use the info bubbles to obtain further information and guidance on both the HIE/RHIO Consent and HIE/RHIO Export functions.
HIE/RHIO Consent can be added when entering a New Patient or by editing an existing Patient’s Profile. On a Patient’s Profile page, click the Edit button. In the HIE/RHIO Consent section, click the Add button.
The HIE/RHIO Consent window opens. Select the applicable HIE/RHIO (required) from the dropdown and complete the rest of the applicable fields to include the status of the Patient Consent, and Effective Date. Attach the Patient Consent Form, if applicable.
Click Save to finalize.
The system allows only one HIE/RHIO record of a kind i.e., no duplicate records can be saved.