Ohio EVV Aggregation Report

The State Aggregation contains all transactions sent to the aggregator. The transactions provide record status for each Caregiver, Patient, and Visit record.

HHAeXchange sends EVV data when a visit is confirmed. The visit must have a confirmed Clock In and Clock Out time to be sent to the aggregator. Information sent consists of newly confirmed visits and all updates made to confirmed visits. Data is sent daily during the overnight process.

It is recommended to bill in correspondence with the state’s system after a Success response is received for the visit on the State Aggregation Report.

Refer to OH Configure EVV Aggregation for instructions on how to set up aggregation and ensure data is sent to the aggregator.

  1. Go to Report > Exception Report> State Aggregation Report to run the report.

  2. The State Aggregation Report window opens. Complete the required fields (denoted with a red asterisk) as follows:

    • State: select OH

    • Report Type: select FFS

    • Report Section: Select Caregiver, Patient, or Visits

    • Last Export From Date

    • Last Export To Date

    • Record Status(es): Select All to view all statuses. Field defaults to Failed for each report.

    Select Generate Report.

    State Aggregation Report

  3. Providers must run all three reports (Caregiver, Patient, and Visits) to review and address all rejections associated to the EVV aggregation.

    Refer to the OH EVV Aggregation Common Failed Responses topic for a list of most common failed responses found in the State Aggregation Report..