HHAeXchange System ID Numbers

A unique secondary code that an Agency assigns to the Caregiver most often used for Payroll, as it is searchable in the system.

A unique HHAeXchange generated code, created by combining the Agency Office Code and a HHAeXchange system-generated four digit code for Caregiver (such as ABC-1234). This Code is used to assign a specific Caregiver to the Patient’s schedule in the Master Week template, or when selecting a Caregiver on the Patient’s schedule in the Calendar view and Appointment’s module.

The Caregiver’s ID for the Mobile App. Once the Caregiver is activated on the Mobile App using their personal device, the Caregiver must provide this number to the Agency(ies) to link the systems.

A unique ID field created by the Agency to hold legacy system data; typically used when Alt Caregiver Code is already taken. The Employee ID is not searchable in the system.

Identification number generated by the HHAeXchange system to link a specific device (mobile phone or tablet), restricting a Caregiver to only use that device to Clock IN/OUT and/or perform any other functions.

A unique ID Code generated by the HHAeXchange system when the Patient Profile is created. This unique ID Code is used to search for a Patient in the system. ID can be modified by an Agency user with proper permissions.

A unique secondary ID number assigned to the Patient, editable in the Patient’s Contract page for billing purposes.

The Patient’s Medicaid recipient identification number issued by the Federal/State. The Homecare Agency is responsible for providing this information for billing purposes.

The Health Insurance claim number assigned to the Patient.

A Patient Identification Code assigned to the Patient by the Agency; typically a legacy system ID number.