Automatic Splitting of Overnight Shifts

This feature applies to Internal and some Linked Contracts. For further details contact the Payer directly.

The EVV system supports overnight shifts that do not require Caregivers to Clock In and Clock Out multiple times per shift. The EVV system splits the overnight shift into two separate EVV visit transactions for the two affected days. The EVV system only requires a visit to be scheduled on the date the overnight shift begins.

To enable and configure this feature, select the Automatic Splitting of Overnight Shifts field in the Edit Office page under Admin > Office Setup in the General section.

Enter a numeric value in the Minimum Duration for Overnight Shifts field to define the minimum amount of time required for the automated splitting of overnight shifts to occur. The value entered must be in 15-minute increments (15, 30, 45, 60.); 15 minutes at a minimum.

Edit Office - Automatic Splitting of Overnight Shifts and Minimum Duration Checkboxes

Once saved, the system automatically splits visits that occur overnight, and Caregivers only need to submit a single Clock In and Clock Out for an overnight shift. In addition, the POC is applied to both visits. For example, if 60 (minutes) is entered as the minimum duration, then visits ending after 1:00 am are split. Any visit ending prior to that time does not split.

If the visit does not meet the minimum duration period, then the second portion of the visit must be entered manually.

In the Edit Office page under Admin > Office Setup, when the field Automatic Splitting of Overnight Shifts is enabled, the Service Types for Overnight Shifts field displays to indicate the service type(s) to be considered for automatic splitting of overnight shifts. The options are Daily, Hourly, or Visit service type(s).

This image shows the opened Service Types for Overnight Shifts field with selected options.

Once Automatic Splitting is enabled, schedule a visit with the intended Start Time and End Time, for the entire shift with no break between days. For example, a visit is scheduled from 9:00 PM to 8:00 AM.

This image shows a scheduled overnight shift highlighting the Start and End Times.

For this visit, the Caregiver Clocks-In at 9:00 PM as scheduled. At midnight, the system automatically splits the shift and creates two shifts:

  • 9:00 PM to 11:59 PM, and

  • 12:00 AM to 8:00 AM

EVV is then automatically completed for both visits at 8:00 AM Clock-Out, the next morning.