February 2024 Release Notes

The HHAeXchange system has been updated to use the same imported third-party Invoice Number, as generated in the original system. This allows for a common point of reference between both systems (the originating system and HHAeXchange), where users can easily identify and trace back to the originating system, if needed. In addition, these invoice numbers can be searched for in the usual manner, as with any invoice created in the HHAeXchange system.

The invoice number is displayed and can be used to search across theHHAeXchange application in pages such as the Bill Info tab, Invoice Search under Billing > Invoice Search > by Invoice and the Rebilling functionality under Billing > Electronic Billing > E-Submission Batches > Add Resubmit Claims > Add Claims.

This feature is managed by HHAeXchange System Administration. Please contact HHAeXchange Support Team for details, setup, and guidance.

The Keyword Configuration feature has been expanded to include the following terms:

• Keyword FOB can be changed to Alternative Device

• Keyword Secondary Identifier can be changed to Atypical Provider Identifier

• Keyword Scheduled Visit can be changed to Pending Visit

• Keyword Confirmed Visit can be changed to EVV Visit Transaction

• Keyword Visit Start Time can be changed to Bill Time In

• Keyword Visit End Time can be changed to Bill Time Out

• Keyword New Reason can be changed to EVV Reason Code Number

• Keyword Service Location can be changed to Visit Location

To update any of these terms across your application, contact HHAeXchange Technical Customer Care.

Report Modifications will be fully available on 2/28/2024. Please contact HHAeXchange Client Support for details, setup, and guidance.

The following sections provide updates or changes made to existing HHAeXchange Reports.

An Office column has been added to the Patient Authorization Report under Report > Patients > Patient Authorization Report.

A new Time and Attendance Report under Report > Other Reports > Time and Attendance Report (New) is now available, replacing the outdated version. Providers who use this report have been migrated to use the new version.

Previously, the County value in several DOH reports was derived from the Zip Code listed in the Patient’s Primary Address. With this update, the source has been updated to take the value in the County field of the Patient’s Primary Address (rather than the Zip Code).

This update affects the following DOH reports:

• Report > DOH > Contract Service by County

• Report > DOH > DOH Cost Reports

  • Schedule 5 Summary

  • Schedule 6 Summary

  • Schedule 6 detail

  • Schedule 8 Summary

  • Schedule 8 detail

  • Schedule 10 Summary

  • Schedule 10 detail

• DOH > Service by County