Pennsylvania Geisinger: Configure EVV Aggregation

Providers must follow PA DHS EVV guidelines below and must ensure visits are recorded in the aggregator.

Failure to comply may result in no data sent to the aggregator. Be sure to inform the state aggregator of the decision to use AltEVV.

1. Complete the PA-DHS Home Health Alternate EVV New Provider Registration Form. Refer to the following AltEVV/3rd Party Vendor Selection and Information table for Vendor information to be added to the form:

   AltEVV/3rd Party Vendor Selection and Information
   Vendor	HHAeXchange
   EVV Vendor Contact Name	HHAX EVV Aggregation Support
   EVV Vendor Contact Email	EASTeam@hhaexchange.com
   EVV Vendor Contact Phone Number	855-400-4429
   EVV Product Name	HHAeXchange

2. Complete the following steps in HHAeXchange to create a contract.

   1. Go to Admin > Contract Setup > New Contract.

   2. Complete the required fields.

      • Enter the appropriate NPI and TIN for each Office in the NPI Number and Tax ID Number fields. Providers are configured at the Office Level. Refer to the Set Up or Edit a New Office > General* topic for steps on how to add the Provider Identifiers to an Office.

        Providers are identified by their 10-digit National Provider ID (NPI), and 9-digit Federal TaxID Number (TIN) in the State aggregator.

      • Select the appropriate Contract Type. Refer to the General Tab for Admin Contract Setup topic for steps on how to add the Contract Type to a Contract. Refer to the Contract Type Configuration table below to view a full list of Contract Payers and Programs.

        Contract Type Configuration
        Contract Type	Payer Program/Waiver Name
        PAGEIS	Geisinger Health Plan Physical Health Choice MCO (PHC)

        

        If a Contract Type is not found in HHAeXchange, go to Admin > Contract Setup > Contract Type. Refer to the Reference Table Management topic for steps on how to add a Contract Type.

3. Next, go to Admin > Reference Table Management and select Contract Service Code. Select the View button, select the contract, and enter a valid contract Service Code in the Export Code field. Repeat this step for each contract. See the Service Code Configuration table below or the Contract Service Code Configuration page for a full list of valid/in-scope Service Codes. See the Reference Table Management topic for steps on how to add a Contract Service Code and Export Code.

4. Go to Admin > Reference Table Management and select Visit Edit Reason to configure the valid Reason Codes. Select the View button, select the reason ID link, then enter the Reason Code.

   A default value of ‘Other’ is exported with the visit when the Reason Code differs from the table below. Excessive use of the Reason ‘Other’ can result in potential compliance issues and/or audit.

   Reason Description
   Direct Care Worker Error
   Participant Unavailable
   Mobile Device Issue
   Telephony Issue
   Participant Refusal
   Service Outside the Home
   Other

5. Review all Member profiles and ensure the Member details are entered correctly. Members must be identified by first name, last name, and Medicaid ID. Member Medicaid IDs must be entered in the Member’s Profile in the Medicaid Number field. The Medicaid ID must be 10-digits long. A Member address is also a required.

   Member names can include letters, hyphens, periods, and apostrophes. All other special characters cause the record to be rejected.

6. Open a support case to set up the Pennsylvania Geisinger EVV aggregation interface. If you already have an existing support case open, let your agent know through the existing case. Once confirmation is received, gp to the Pennsylvania Geisinger State Aggregation Report topic to review exported EVV data.